Student Registration/Student Residency » Documents Required to Complete Enrollment

Documents Required to Complete Enrollment

 

Enrollment cannot be completed until ALL documents are are submitted

                   (click Google Select Language in top right hand corner to select language other than English)

 

  • Child's State Issued Birth Certificate -- English translation needed if possible.
 
  • Proof of Residency (TWO items on the table below are needed) -- must be in the name of the person listed on proof of residency by person completing enrollment.  Please see Multiple Occupancy section below if unable to provide proof of residency in parent/guardian/s name. 
Item Item Details
Renters' or Homeowners' Insurance Policy Declarations page with date, account number, and address
Mortgage Statement Within three months date, account number, and address
Sewer/Trash or Utility Bill (except Verizon) Showing date, service address, and account number (within three months)
Check Stub from Wages, Public Assistance, or Social Security Within three months, must contain current home address
Payment or Liability of Payment of Recent Municipal and School District Tax Must contain date, account number, and address
Lease Must be the ENTIRE LEASE and last page must be signed and dated by Landlord AND Tenant ***All occupants must be listed**.
Deed Must contain date and address
 
MULTIPLE OCCUPANCY AFFIDVITS—When Parents/Guardians want to enroll students in EPASD but reside with a friend or relative in the East Pennsboro Area School District AND cannot provide proof of residency in their name, the following steps are required:
Parent/Guardian AND District resident with whom they reside must complete the following steps:
        1. Multiple Occupancy Affidavit completion by Parent/Guardian along with submission of up to date photo id
        2. Multiple Occupancy Affidavit Home Owner completion by District resident along with two of the above acceptable documents for proof of residency along with their photo id with their Affidavit.
        3. Multiple Occupancy Affidavit completion by Lessee
          1. Landlord/Property Manager Affidavit completion for verification/approval of additional occupants 
        4. All Affidavits must be notarized. 
        5. Obtain Multiple Occupancy paperwork on our District website www.epasd.org Parents/Guardians>Student Accounting and Registration>Registration Resources>Multiple Occupancy. The District provided notary services free of charge.  If an appointment is needed to have paperwork notarized, please email [email protected]
The School district will re-verify Multiple Occupancy residency each school year. Renewal affidavit paperwork will be mailed to both Parent/Guardian and District Resident.  Parent/Guardian must contact Student Accounting office as soon as the student's living situation changes and provide updated Proof of Residency.
Failure to provide Multiple Occupancy Renewal or updated proof of new District address may result in Student withdraw from East Pennsboro Area School district until required paperwork is received in the Student Accounting and Registration office.
 
 
  • Parent/Guardian’s Photo Identification:  A current, government issued identification card including a       photograph or signature with District address listed and a serial or identification number is required.  Cannot accept expired documents. Must have address change card from PENNDOT submitted along with photo id. This is a free online service through PENNDOT.
 
  • Immunizations—must include name of Dr. office/clinic where shots received. 

    In order for enrollment K-6, all students must have their DTaP, Polio, Hep B, MMR, and Varicella vaccines.  Students entering grades 7 or above must also have their Tdap and MCV vaccines.  Please note that a student may be initially enrolled so long as they have the first does of each required vaccination.  Following that, documentation must be provided to student’s school nurse for each additional dose.  For more information, please see the chart below.

vac card 1vac card 2  
 
 
  • Name of school student most recently attended—needed to send records request to previous school
 
For students who are not entering school for the first time, we also request that you provide the following items if available to assist in making a smooth transition to your child’s new school:
  • Transcript and/or report card
  • IEP, GIEP, or 504 Accommodations: If your child receives special education services or other health-related accommodations, it is helpful for you to provide his/her most recent reports relevant to his/her education. This information will be reviewed in order to determine the appropriate placement for your child.
 
If you do not have all of the required documents when you arrive at your appointment, we will be unable to complete your child’s enrollment. You will be required to reschedule your appointment once you have obtained the requirements.
Sworn Statement for Proof of Age
 
In the absence of the Original State Issued Birth certificate, a notarized Sworn Statement document can be provided with a Child’s passport, Baptismal Certificate, Bible Record, Insurance Policy, or School Record and Sworn Statement.